For planners and operations leaders
Solve planner staffing shortages without extra hires
Chainfill removes manual retyping from the chain so your current planners can handle more orders.
- More capacity
- 3x
- Without extra hires
- Time saved
- 80%
- Per order, with the same team
In numbers
Planner staffing shortage: what you already see, in numbers
- 11,000
- Roughly this many vacancies for transport planners and logistics staff were open in Q3 2025.
- 4+ hrs
- The time a logistics team member spends on manual data entry on an average day.
Hiring more planners isn't a scalable answer anymore. Reclaiming those hours is, and that's where solving the planner staffing shortage actually starts.
Vacancies for planners stay open and your current team is already at full capacity, while orders keep arriving by email, PDF, and attachments. You're not alone: in Q3 2025, per UWV/STL, there were approximately 11,000 open vacancies for transport planners and logistics workers in the Netherlands, with nearly every region classified as a 'very tight' labour market. ROA forecasts through 2030 point to more tightness, not less. And logistics teams spend an average of 4+ hours per day on manual data entry.
Source: UWV / STL Sector Monitor T&L Q3 2025; ROA labour-market forecast 2025-2030.
The problem
Where planners lose time
- 01
Manual retyping of order files between email, PDF, and TMS eats a large share of your planners' workday.
- 02
Errors that only surface at the driver or the customer, leading to return trips, rework, and frustrated customers.
- 03
No room for the work planners are genuinely indispensable for: exceptions, prioritising, and customer contact.
In the product
Every field read, matched and checked
Inbound orders no longer wait for a planner to retype them. AI reads any format, flags only what needs a human eye, and pushes the rest straight to your TMS. For transport planners, that turns order entry automation from a backlog item into a working part of the daily queue.
How it works
From inbox to dispatched order
Orders arrive in one inbox
Email, EDI, and PDF order files all land in the same Chainfill inbox without per-channel routing.
AI reads any layout
Field meaning is recognised regardless of customer template, so a new shipper doesn't trigger a new mapping project.
Planner reviews edge cases only
Low-confidence fields surface in a short review queue. Confident extractions are pushed automatically.
Order lands in the TMS
Validated records flow directly into your TMS in the format it already accepts, ready to dispatch. No schema changes on your side, no parallel database to maintain.
Stories from our customers
Logistics companies already growing without extra people.
Customer story
- of orders automatic
- 90%
“Since going live in October, Hartog Transport now processes 90% of its order flow automatically with Chainfill. A process that previously required many manual steps has become a much more efficient and scalable way of working.”
The result
What planners get back once order entry runs on its own
Document handling is the biggest time-sink for most planners. This is the capacity Chainfill customers reclaim, measured per employee per day.
Without Chainfill
4+ hrs
Manual data entry from paper documents, emails, and PDFs into the TMS.
With Chainfill
15 min
Automated extraction, validation, and TMS update. Only exceptions need a planner's attention.
Up to 3x more capacity
Hours that flow back into route planning, customer contact, and exception handling: the work planners are indispensable for.
Source: Chainfill customer comparison, averages over data entry before and after deployment.
Frequently asked questions
Finn Loots
Founder
Is your question not listed?
Call or email us. You will hear back from someone who knows the product.
Ready to remove the manual work?
See where Chainfill can save time in your document, email, and system workflows.